× PropVault
Prepared for the team at DC Building Inspectors

Fifty plus buyers agents run their business on this.

Track record
Clients, properties, tasks, calendars, documents, agreements and compliance. All of it, in PropVault, every working day, for two years.
Built by an operator
Dineth still runs d36 Property, a buyers agency in Melbourne. PropVault exists because he needed it, not because a product team had an idea in a workshop.
How we are funded
Paying customers from month one. No outside money, no runway clock and nobody upstairs who can decide to shut it down.
Why building and pest
We book it most weeks through the agency. It is the industry closest to ours, and we understand it from the buying side better than anyone else who will pitch you software.
What we want
Five inspection businesses to build the industry version with us. Free while we build it, and what it costs afterwards sits on its own page.
01Who is writing

Two years in production, and we still run our own agency on it

Worth knowing who is asking for your time before you give us any.

2 yrs
PropVault in daily production
50+
Buyers agents running their business on it
5
Foundation spots for inspection businesses
12 wks
From kick off to something you can use

PropVault gets built with the people using it

Dineth built PropVault because he was running a buyers agency and could not find anything that fit. It is now the system more than 50 buyers agents use for their clients, their purchases, their tasks, their calendars and their documents. He still runs the agency, which means he is still arguing with the product every week, and that is the only reason it looks the way it does. Nothing about that changes for building and pest. Five businesses get to decide what it is, and the first thing we do is come and watch you work.

02What exists today

The engine is built. The words on it are not yours yet.

All of this is running in production right now for buyers agents. We have put inspection wording on the screens below so you can picture it, but today they say client and purchase, because that is who has been using it. What they end up saying for you is one of the things we would work out together.

14 Berger St, Dallas
One record · everything hangs off it
JobAccessPhotos ReportInvoiceReferrer

One record, not five tabs

The property, who booked it, the notes, the documents, the dates and the money all live on the one record. Open it and you have the lot.

PhoneEmailWhatsAppWeb form
→
14
On the board

Everything lands on one board

Drag and drop columns you name yourself. Property emails already get read automatically and turned into records with the address and agent filled in.

4 Walsh StConfirmed✓
22 Gresford StWaiting?
7 Tullaroop CtConfirmed✓

Checklists with a name and a date

Every step can carry an owner and a due date, so anyone can see what is done, what is waiting and who has it. They roll up into the board and the planner.

PV
Tomorrow, 9:00 am4 Walsh St, Sunshine North. Everything about the job is on the card.

On the phone, properly

Installs to the home screen straight from the browser, no app store and no laptop in the ute. Same system, sized for one hand.

Walsh St
Gresford St
Tullaroop Ct

Dates on one timeline

Every job with a date on it sits on a single view, so the one that is about to run out of road is visible before anybody rings about it.

Your job
Documents ready Agreement signed Progress visible

A login for the customer

Branded to you. They see their own documents and where things are up to, and they can sign what needs signing without a third party tool.

Where work comes fromQuarter
Source A31
Source B23
Source C13
Direct8

Referrers as real records

Every job can record who sent it, and every referrer has a record of their own with notes and volume. If that matters to you, it is already there.

SYNCED
Both directions
TYPED
Twice

Calendar and inbox, connected

Two way Google Calendar sync and inbox capture on Gmail, Outlook or anything else. Whatever is already in your day stays where it is.

03Where we are up to

What is real today, and what is not

You put limitations in every report you write, so you will understand why we put ours here.

Live in production

Running every day with more than 50 agents. Yours on day one.
  • Boards with stages you name and drag cards through
  • Checklists with an owner and a due date on every item
  • Planner with two way Google Calendar sync
  • Inbox capture on Gmail, Outlook and others
  • Customer logins, documents and signing
  • Referrer and partner records
  • Dashboard for volume, source and conversion
  • Phone and desktop install, no app store

In build now

Underway regardless of this conversation. You get it as it ships.
  • Quoting off a record, out in a click
  • Payment links attached to the job
  • Licence and insurance expiry tracked against people
  • Deeper reporting on turnaround and volume

Built with you

The part we refuse to design from a desk.
  • Whatever the discovery turns up, which is most of it
  • The board, the stages and the language, named your way
  • Field capture, if that is where the time actually goes
  • Reporting, on your templates, if you want it in here at all

What we are not promising

We have not built the inspection version yet. That is the whole reason for this document, and anyone telling you otherwise is selling you a demo. We are not an accounting system, we talk to Xero and QuickBooks instead. We will not build something that only suits one business, so if it does not help five it waits its turn. And we are not selling you leads. There are more than 50 buyers agents on this platform booking inspections every week, which is worth something once your side of it is live, but we will not put a number on it and neither should you.

04Foundation partner

Five businesses, and what the deal actually is

You are giving up time and honesty. You are getting a system shaped around your week, at a rate nobody after you gets.

Day one

A WhatsApp group with Dineth

Message us and get a real answer the same day. If it is a setting, we change it and tell you when it is done. If it needs building, you get a yes or a no and a date. That is not a support tier, it is just what five partners looks like.

What you put in
  • One hour with whoever runs the office and whoever runs the field
  • Half a day out on a real job, start to finish
  • Thirty minutes a fortnight on what we built. Honest, not polite
  • A reference call once it works. Only if it works
What you get back
  • Free while we build. No card, no invoice, no obligation
  • Founding rate locked for 24 months once you go live
  • Your workflow becomes the reference workflow
  • First access to the buyers agency job flow when it opens
The out
  • Month to month after go live. No lock in, ever
  • Your data exports any time. It is yours, not ours
  • Walk away during the build and you owe nothing
  • We will say so when something you asked for is a bad idea
05The build

Twelve weeks from kick off to something you can use

Most of the work is ours. Nothing you use today gets switched off until you decide to switch it off.

1
Weeks 1 to 2

Watch and listen

We sit in your office and go out on a job. No screens and no slides. A lot of questions and a lot of note taking.

An hour and half a day
2
Weeks 3 to 4

Blueprint

Your week, back to you on paper. The board, the stages, the language and the screens. You sign it off or you send it back, and nothing gets built until you agree.

One session
3
Weeks 5 to 12

Build and go live

Built to the blueprint, in your hands as it lands rather than in one big reveal. We migrate what you have across for you. We do migrations most months.

Thirty minutes a fortnight
4
Ongoing

Keep going

The next layer gets decided by what the five of you are still doing by hand after twelve weeks, not by what we assumed in month one.

Your call, not ours
06Next

Three questions, then a sit down

No demo yet. There is nothing to demo for building and pest, and showing you the buyers agency version and calling it yours would be a waste of your morning. The first conversation is us listening.

The three questions

  1. What do you use to run the business end to end, software or paper?
  2. How many are on the tools and how many are in the office?
  3. What are the two or three things that cost you the most time every week?

Dineth Ekanayake · message me on WhatsApp or give me a ring, whatever suits. Early mornings and after hours are both fine, I know when your day happens. Worst case you get an hour with someone who has been on the customer side of a lot of inspections and has opinions about it.